Race Rules

 

Check with each race website to see complete list of specific race rules.  The below rules apply to all our events.

GENERAL RULES & POLICIES

Rules that May Get you Banned from SEOTR Races:

  1. Runners must be officially registered for the race to start and complete the marked course.  NO BANDITS

  2. Runners must not sell their bib or wear someone else's bib.

  3. Runners must not alter or remove course markings in any way.

  4. Runners are expected to use good sportsmanship with all other runners, race volunteers, as well as the general public who may be using the trails, and must not use aggression, verbally or physically, at any times to nobody.

  5. Purposefully cutting, or not running the full course in any manner is strictly prohibited.

More Rules

  1. A waiver must be signed/initialed before registering during the online registration process.

  2. All bib numbers must be worn on the front of the body and remain visible at all times. 

  3. Aid station food and supply is for runners only, and crew may not use the aid stations for themselves.

  4. Runners must complete the entire run on foot and under their own power.

  5. Runners must follow the entire marked course.  If the runner gets off course they must go back to the last point along the course by foot and resume the correct route.

  6. If you drop out of the race at any point you must either inform the aid station captain or make your way back to the finish area and inform our timing officials.

  7. Littering of any kind is prohibited.  If you are caught littering you will be disqualified.  Use the trash receptacles at aid stations to dispose of trash, and if you see trash along the trail from other runners pick it up.  Please help keep our forest pristine!

  8. Smoking or the use of drugs at aid stations or along the course is prohibited.

  9. Runners may no cut switchbacks.

  10. Races where this applies, cut-off's are strictly enforced.  Come into the race knowing the cut-off times and be a good sport if you are told to stop because of a missed cut-off.  If a runner crosses the finish line after the 16 hour race cut-off you will not be listed as an official finisher.  Runners must check in and out of each aid station.

  11. Races where this applies, crews may not administer aid outside of "crew accessible" aid stations and runners may not store supplies or food of any kind along the course except at designated drop bag locations. 

  12. Races where this applies, runners are responsible for their crews behavior and understand crew must follow the race rules as well, and obey all aid station rules.

  13. Runners may not run the race with their dog or any other pet.

Refund/Deferment Policies

Each race has its own Refund and Deferment policies. Below is a general list of rules and information about Refunds and Deferments.

TRANSFER POLICY

SEOTR does not allow transfer of bibs at any of our races and strictly prohibits runners selling their bibs to other runners, wearing someone else's bib, or recreating a look-a-like.  This is considered"Banditing" and it will get you banned to all future SEOTR events.

 

REFUND POLICY

SEOTR does offer refunds to some of their races.  Due to the nature of running events we are unable to provide full refunds close to the event date.  Each race has a different "Refund Window" that is outlined on each race information page.  Please refer to the race website to see this information.

How to request a refund:  

To request a refund, you must log into your UltraSignup account, then go into your "Registration History".  Once you find the race you want to withdraw from click "edit" and then "cancel registration." At this point you'll be prompted to request your refund. The refund will be automatically applied back to your card. Please note that in some cases a bank will not accept a refund back onto a credit card, and in that case the race director will be notified and will send your refund via a check through the mail, once the race is complete.


If you don't have an UltraSignup account, please email the race director and the process will be completed manually.

DEFERMENT POLICY

Once a race's "Refund Window" has closed, runners may "Roll Over" 50% of their entry price entry to next year's event.  We will do this up until one week before the race date.  Inside of one week, we can no longer process refunds or deferments.

How to request a deferment:  

  • To defer your entry into next years event once the "refund window" has ended you must email the race director.

  • Once your entry has been "rolled over" to next year's event you will be removed to the current year's race, then receive an invite into the next year's event via email once that registration has opened. 

  • Your rollover credit is only valid for one year and cannot be applied to other events, or for races over a year in advance.   

 

SWITCHING DISTANCE POLICY

  • For races with multiple distances, runner may switch their distance up until 4 days prior to the event.

  • Runners may do this themselves under their "Registration History" on UltraSignup.com.

  • If you switch up distances you will be prompted to pay the difference in cost, but if you switch down in distance you will not be charged any additional processing fees, but will not receive any refund for the switch.

  • You may not switch distances mid-race, and if you do you'll be considered a DNF. (Sorry, old school here)

CANCELLATION POLICY  

SEOTR races will take place rain or shine unless conditions become unsafe.  The Race Director will have the final decision to make changes in order to best meet the group’s interests and the safety of participants, volunteers and spectators in case of extreme weather.  The Race Director will determine if and when the event shall be postponed, resumed, delayed or canceled. 

We have to have rules and policies in place in order to keep SEOTR moving forward as a sustainable organization, but we strive to make them fair, concise, understandable, and consistent with what you are used to at other running events.  Most importantly, we have these rules and policies in place to ensure a great experience for our participants at SEOTR Events!  Please continue reading below, and use our quick links to easily navigate through our race rules and policies. 

 

Please Note: 

Runner must understand and abide to the below refund and deferment policies.  All entries are non-transferable to other runners.  Participants may not sell or give their bib to another runner.

 

Out of fairness to all participants, no exceptions can be made to any of these rules or policies.

 
 

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SEOTR is a non-profit group-exempt organization through the parent organization of the Road Runners Club of America (RRCA).  We are a 501(c)3 "Event Management Company" under the RRCA.  SEOTR's actions are voted on by a board of directors, with the function to carry out events to meet the mission of SEOTR.  If you'd like to subscribe to SEOTR emails, please scroll to the top and click "Subscribe."