We love our volunteers!

We appreciate our volunteers, and know how vital they are to making SEOTR events successful!  To show our appreciation SEOTR wants to give race credit to all volunteers of our races.  Below is a list of positions and race credits that can be earned!

 

SEOTR Races to volunteer at:

  • Ohio's Backyard Ultra

  • Iron Furnace Trail Run

  • Thunderbunny 50K, 25K, 12K

  • Pawpaw 4 Miler & 1 Mile Fun Run

  • Shawnee 50 Mile

How to volunteer for each race

Volunteering for an SEOTR event is simple and free!  Follow the steps below to volunteer for any SEOTR race.
1. Choose a SEOTR Event to volunteer for
2. Find the registration link on that race's website
3. Select "Volunteer" next to the register button
4. Choose your volunteer position
5. Wait for a more detailed email from the race director as race day approaches
6. After race day email race director for your earned race credit!
 

AID STATION CAPTAIN:

Aid station captains are responsible for recruiting a team of aid station workers (2-4) to be at the aid station they are in charge of for the entire race, or to coordinate worker shifts for longer races.  Aid station captains will coordinate with the race director on getting all equipment, food, and hydration to the aid station location, as well as coordinate with the race director to plan/provide/reimburse for all AS supplies.  AS Captain will be in charge of setting up and tearing down the site to return to race headquarters.  AS captains must be enthusiastic and provide an awesome atmosphere for participants, AS workers, and/or crew members/spectators.  AS Captains have the freedom to create a theme, decorate, and/or provide music or any type of fun ideas they wish too!  AS Captains may also be responsible for enforcing cut-off times and provide directions to the participants.  Some AS Captains may need to organize participant drop bags.

  • Sub-Ultra Distance:  75% race credit

  • Ultra+ Distance:  100% race credit

 

AID STATION WORKER:

Aid station workers are under the charge of the AS Captains.  Each Aid Station will need 2-4 aid station workers based on the size of the race and the size of the aid station.  AS Workers are in charge of assisting all race participants equally and providing care, encouragement, and supplies.  AS Workers may need to refill water bottles, packs, handout food, retrieve drop bags, and do many more things for the participants to mae their race a success!  Workers will also need to prepare hydration and food and restock items as needed during the race.  Some AS Workers may also be in charge of tracking runners and their time electonically or manually on paper.  Workers also assist the AS Captain in setting up and tearing down the site.

  • Sub-Ultra Distance:  50% race credit

  • Ultra+ Distance:  75% race credit

 

REGISTRATION AND TIMING:

Volunteers may assist in the registration process and timing at the finish line.  These volunteers must be very well organized and work well with checking in participants, issuing their bib numbers and race packets either the day before the race or the morning of the race.  These volunteers may also need to fill out bib information manually or electronically.  Working at the finish line timers need to have a good understanding of the system being used to time the race, whether it is hand-timed or electronically-timed.  Timers need to be constantly aware and ready once the first finisher crosses the line. 

  • Sub-Ultra Distance:  50% race credit

  • Ultra+ Distance:  75% race credit

 

COURSE MARKING:

Course Markers are in charge of marking the entire course prior to the day of the race.  This involves putting up flagging, arrows, chalk and/or signs along the entire course. Course Marking requires a good understanding of the course and all intersections and trails along the course.  There can be several volunteers marking the course at once and they can work with the race director to coordinate which sections to complete.

  • Up to 3 hours of marking:  50% race credit 

  • Up to 6 hours of marking:  75% race credit 

 

COURSE SWEEPING:

Course Sweepers are in charge of running the race course behind the last participant to; 1.) make sure every participant is safe and on course; 2.) pick up any trash that they come across and; 3.) remove any course markings.  Sweepers may run the entire course or sections of the course and will work with other sweepers to make sure every section is covered.  Sweepers may need to run/walk with a pack to carry all course markings and trash.

  • Up to 3 hours of sweeping:  50% race credit 

  • Up to 6 hours of sweeping:  75% race credit 

 

COURSE MARSHAL:

Races may have one or several Course Marshals.  A Course Marshal is in charge of making sure all of the course markings are in their proper positions on race day.  This may include changing signs and arrows once the race has passed through a particular intersection or replacing markings that have been tampered with from mother nature or vandals.  A Course Marshal must have a thorough understanding of the course and all intersections and turns.

  • Sub-Ultra Distance:  50% race credit 

  • Ultra+ Distance:  75% race credit   

 

RACE SET-UP/TEAR-DOWN

Volunteers may assist the race director in setting up before the race and tearing down after the race.  This work involves putting up tents, tables, chairs, etc. at the finish line area, as well as building the finish line chute and banners  Similar work is required in tearing down the race site and putting equipment in their proper bins and loading it into a vehicle or trailer.  These volunteers may also assist aid stations in setting up or tearing down.

  • Sub-Ultra Distance:  25% race credit 

  • Ultra+ Distance:  50% race credit 

 

PARKING AND SHUTTLES

Certain races require parking volunteers to direct traffic to a specific parking lot or to organize a safe area.  Shuttles may also be needed to transport runners from an overflow parking lot to the finish line and then back to their cars after the race.  Parking Volunteers are in charge of getting participants to the correct parking lot in a safe and orderly manner.  

  • Sub-Ultra Distance:  25% race credit 

  • Ultra+ Distance:  50% race credit 

 

PHOTOGRAPHERS:

Photographers are such as awesome asset to our events!  Pick a scenic location along the course and set-up or move to different locations.  Photograph the start and finish and in between; we are looking to get a great story of our event to provide to our participants!  If you wish to be a photographer to one of our events, you have two options for race credit:

1.) if you are a professional photographer you may list your photos to our participants to sell (on your own website) and not receive race credit;

2.) if you are an amateur photographer, we have the right to choose from photos as promotional pieces to our future events.  If you do not wish to use this discount on yourself, you may transfer to another person.  Race credit will be allocated as follows:

  • Photographing a Sub-ultra Distance:  75% race credit

  • Photographing a Ultra+ Distance:  100% race credit

VOLUNTEER CREDIT POLICIES:

  • credit is a one time use only (cannot use on multiple events)

  • credit cannot be transferred to another person unless noted

  • volunteer must email the race director prior to registering to redeem credit

  • volunteer credit is good for 2 years; they expire two years after event date

  • volunteers must have a positive attitude and put all participants first!

  • the use of alcohol and/or marijuana is prohibited while volunteering

    • race director has the right to provoke credit if prior two policies are disobeyed

 
 

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Sanctioned by RRCA

SEOTR is a non-profit group-exempt organization through the parent organization of the Road Runners Club of America (RRCA).  We are a 501(c)3 "Event Management Company" under the RRCA.  SEOTR's actions are voted on by a board of directors, with the function to carry out events to meet the mission of SEOTR.  If you'd like to subscribe to SEOTR emails, please scroll to the top and click "Subscribe."